Online Privacy Statement

Edmonton Dinner Optimist Club (“club”, “we”, “us”, “our”) welcomes you to its website. Please read this Privacy Statement completely before using or submitting information via this website.

Our Commitment to Personal Information Protection

This Online Privacy Statement is a simplified version of the Edmonton Dinner Optimist Club (the club), Optimist International website privacy guidelines. It is designed to inform you of our practices regarding collection, use, and disclosure of information you may provide via the club's website.

Our Privacy Policy follows the Canadian Standards Association Model Code for the Protection of Personal Information and complies with federal and provincial privacy laws including the federal Personal Information Protection and Electronic Documents Act (PIPEDA). A summary of the ten principles of fair information practices on which the Privacy Policy is based is included at the end of this Privacy Statement.


This documents covers the following topics:

Terms of Use Agreement · Personal Information Collection · Personal Information Use
Specific Use and Protection Measures · Information Disclosure · Use of Cookies
Links to Other Websites · Changes to the Privacy Policy · How do You Contact Us?
The 10 Principles of Fair Information Practices

Terms of Use Agreement

By using the club website, you are accepting the terms of this Privacy Statement. Whenever you submit information via this site, you consent to the collection, use and disclosure of that information, personal or otherwise, as described in this Privacy Statement.

Personal Information Collection: What personal information do we collect?

We collect personal information when you register for access to certain areas of the websites, subscribe to our newsletters, or other information you may find of interest, participate in online discussions forums and other interactive features, respond to surveys or questionnaires or send us an e-mail with an inquiry, comment or suggestion.

To register for access to secured portions of the websites, or to receive our e-mail communications, we may collect your name, mailing address, phone numbers, or e-mail addresses. We may also request information such as your profession to help us communicate more effectively. Upon any such registration, you may provide us with (or we may assign) a password and/or user name.

We also collect your responses to our online surveys, any submissions to our forums or bulletin boards, and any comments, suggestions and other feedback you provide.

In addition, we may automatically collect general anonymous information related to your use of the websites, such as the date and time you visit the websites and the pages you visit on the website. We may also collect “cookie” information from your browser to identify your computer and provide us with a record of your visits to our websites. The technology used to gather “cookie” information is provided by the Internet browser you use, and may be turned off by using your browser preference buttons (collectively, the foregoing is referred to as “Usage Data”). If you disable your cookies, you may not be able to access or use certain features of the websites.

Personal Information Use: How do we use your personal information?

The personal information you provide us when you register on the websites or subscribe to our newsletter is used to identify who you are and to provide you with the access to the portion of the websites and/or send the material requested.

We use aggregated and de-identified survey and feedback information for the purposes of monitoring and improving the use and features of the website, and for any other specified purposes relating to such survey or request for feedback.

We use Usage Data to help us to understand how the website is used (e.g., which pages or sections are most popular and when are the peak activity times). This enables us to provide personalized services and assists us in planning for future improvements to the website to better meet our visitors’ needs.

Specific Use and Protection Measures

The following measures shall be employed on this website to protect the privacy of our members and guests:

• Email addresses will not be listed on this website. A "Contact Us" online form will be used to facilitate contact from members or the general public. This will also combat the proliferation of unsolicited email by web-based spambots that harvest email addresses from websites.
• Personal information provided by an individual in a "Contact Us" form on this website will be used for contact purposes only and will not be published on this website without consent of the individual.
• Phone numbers may be listed if they appear in the AMS&NW District Directory as that is considered as member consent to publish their phone number.
• Names and digital images of children shall not be linked to one another without the express written consent from the child's parent or legal guardian.
• Names and digital images of Optimist members can be published provided consent has been provided by the individual, or that a public notice has been posted at an event that digital photos may be used for the Zone website.

Disclosure: When is your personal information disclosed to third parties?

Except as expressly set out in this Privacy Policy, we will not sell, transfer or otherwise disclose any of your personal information to any third party without your consent.

We must provide your personal information in response to a search warrant or other legally valid inquiry or order, or to an investigative body in the case of a breach of an agreement or contravention of law or as otherwise required by law.

Use of Cookies: Information Automatically Placed on Your Computer's Hard Drive

When you access some sections of the club website, we may store some information on your computer, in the form of a "Cookie". A cookie is a piece of data that a website can send to your browser, which may then be stored on your computer as a small text file. Cookies allow us to tailor the website content to better match your interests and preferences. With most Internet Browsers, you can erase Cookies from your computer hard drive, block all Cookies, or receive a warning before a Cookie is stored. Please note, however, that blocking or disabling cookies will limit your access to non-restricted content sections, and erasing cookies will require that you re-register if you wish to access content in restricted sections of the site.

Links to Other Websites

This website contains links to other websites not owned nor controlled by the club. Those linked websites have separate and independent privacy policies. We have no control over such sites and do not have responsibility or liability for the manner in which the organizations that operate such linked sites may collect, use or disclose and otherwise treat your personal information.

Users should be aware that when they voluntarily disclose personal information (e.g., user name, e-mail address, phone numbers, mailing addresses) in discussion forums that such information could be collected and used by others that do not follow our strict privacy guidelines and may result in unsolicited messages from other posters or parties.

Changes to the Privacy Policy

This privacy policy will be updated periodically to reflect any changes to our personal information practices. We will treat your personal information in accordance with the privacy policy in place at the time of collection of such information.

How do you contact us?

If you would like to withdraw your consent for the collection, use and/or disclosure of your personal information, cancel any registrations or subscriptions, correct any of your personal information we have in our possession, or if you have any inquiries or comments about this Privacy Policy, please email us at: edmontondinneroptimists@gmail.com, or write to us at:

Edmonton Dinner Optimist Club
Club Webmaster
9508 188 Street NW
Edmonton, AB T5T 3W9

If you have a question about this statement, contact the club webmaster by mail at the above address. You can also contact us at this address if you have a question about the club's handling of your information, if you wish to obtain a copy of information you have provided to us, or if you become aware that information you have provided is incorrect and would like us to correct it. Before we can provide information or correct any inaccuracies, however, we may ask you to verify your identity and other details that will help us to respond to your request. We will endeavour to respond within a reasonable timeframe.

The 10 Principles of Fair Information Practices

• Accountability: An organization is responsible for personal information under its custody and shall designate an individual or individuals who are accountable for the organization's compliance with the following principles.
• Identifying Purposes: The purposes for which personal information is collected shall be identified by the organization at or before the time the information is collected.
• Consent: The knowledge and consent of the individual are required for the collection, use or disclosure of personal information, except where inappropriate.
• Limiting Collection: The collection of personal information shall be limited to that which is necessary for the purposes identified by the organization. Information shall be collected by fair and lawful means.
• Limiting Use, Disclosure and Retention: Personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information shall be retained only as long as necessary for the fulfillment of those purposes.
• Accuracy: Personal information shall be as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used.
• Safeguards: Personal information shall be protected by security safeguards appropriate to the sensitivity of the information.
• Openness: An organization shall make readily available to individuals specific information about its policies and practices relating to the management of personal information.
• Individual Access: Upon request, an individual shall be informed of the existence, use and disclosure of his or her personal information, and shall be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.
• Challenging Compliance: An individual shall be able to address a challenge concerning compliance with the above principles to the designated individual or individuals accountable for the organization's compliance.